Time Back Calculator

Estimate weekly team-hours you regain by fixing messy handoffs—and see the dollar impact over a typical year.

Weekly Status Meeting

Length before (minutes) Length after (minutes) Attendees (people)

“Where is that?” Pings

Pings per week — before Pings per week — after Avg minutes per ping

Reopened Tasks

Reopened per week — before Reopened per week — after Avg minutes per rework loop

Handoff Stalls > 24h

Stalls per week — before Stalls per week — after Avg hours saved per avoided stall

Onboarding Mentoring

New hires per month Mentor hours per new hire — before Mentor hours per new hire — after

Costing (optional)

Avg fully-loaded hourly cost ($)

Hours regained / week

0.0

Annual

Monthly

Weekly

Method: ((status trim × attendees) + fewer pings + less rework + fewer stalls + onboarding) → weekly hours. Dollar view assumes 50 working weeks.

Book a 15-minute Clarity Check Read: Cost of Chaos

Methodology & Sources

How the math works: Hours regained per week = (status meeting trim × attendees) + (fewer pings × minutes ÷ 60) + (fewer reopened tasks × minutes ÷ 60) + (avoided >24h stalls × hours saved) + (onboarding mentor-time reduction × hires/month ÷ 4.33). Defaults are conservative—change the inputs to match your team.

Status & Meetings: Team-minutes are additive. Trimming a 60→45 min status with 6 people saves 1.5 hours/week.
Pings & Task Switching: Micro-interruptions carry restart costs; adjust the per-ping minutes for your team.
Rework Loops: Reopened tasks × minutes gives a grounded, team-specific estimate.
Handoff Stalls: Reducing wait states lowers lead time (Little’s Law). We count avoided stalls × hours saved.
Onboarding: Mentor hours saved per new hire spread across weeks (÷ 4.33). Track time-to-productivity alongside.